Deadline to apply is Friday, March 26, 2021.
It is a part-time position (6 - 8 hours per week, non-exempt).
Position Summary: The Stanley-Whitman House Bookkeeper is responsible for verifying and entering into the financial records the details of the organization’s financial transactions, including accounts receivable, accounts payable, and standard monthly general journal entries. In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts. The Bookkeeper will close the books monthly and provide monthly management reporting to the Executive Director. In addition, the Bookkeeper will assist the Executive Director with annual budgeting and annual audit preparation. This is a full-charge bookkeeper position. The organization is comprised of four discrete entities-- the Stanley-Whitman House Museum, the Village Green, and Memento Mori and Scott Swamp Cemeteries. These entities all fall under the auspices of its parent organization, the Farmington Village Green and Library Association which includes the Town of Farmington’s Libraries.
Essential Job Functions:
1. Income and Accounts Receivable – Process and record invoices and receipts of memberships and events, fees, museum shop sales, contributions and grants. Prepare weekly bank deposits. Monitor accounts receivable balances and prepare relevant monthly reports.
2. Accounts Payable – Process and record invoices received for organizational operating and capital expenses. Prepare checks for payment, aging payables appropriately. Reconcile credit card statements.
3. Payroll – Collect and process timesheets and other payroll and benefits status change documents. Prepare weekly payroll for outside providers of payroll service. Record payroll activity in the general ledger. Maintain paid time off accruals and balances. Ensure appropriate documentation is maintained for payroll and personnel records. Hold sensitive payroll information confidential.
4. General Ledger Accounting – prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity and interest accruals.
5. Reporting – Prepare timely and accurate monthly reports to the Executive Director, and quarterly and annual reports to outside entities as assigned.
6. Reconciliation – Reconcile general ledger accounts to sub-ledger detail including merchant services and bank accounts.
7. Budgeting – Assist the Executive Director with the annual budgeting process as needed.
8. Audit Preparation – Assist the Executive Director with preparation for the annual audits.
9. Cross training and Backup – Ensure other administrative staff are trained to provide backup to critical bookkeeping functions as necessary to meet critical deadlines in an accurate and timely fashion.
10. Other duties as assigned.
Minimum Performance Standards: This position requires the incumbent to perform duties and tasks in a consistently accurate and timely fashion. It requires independent thought and decision-making skills. The incumbent will be privy to personnel information and must maintain strict confidentiality. Organizational events and activities may require evening or weekend hours from time to time.
1. Three or more years of full-charge bookkeeping experience using QuickBooks or QuickBooks Online
2. Associate degree in accounting or commensurate experience
3. Demonstrated strong proficiency with Excel
4. Demonstrated proficiency with Windows and Microsoft Outlook and Word
5. Demonstrated accuracy and detail orientation
6. Ability to work under pressure and meet required deadlines
7. Time management skills and the ability to prioritize competing duties and tasks
8. Ability to communicate clearly and professionally in both verbal and written form
9. Ability to work independently, yet collaboratively, in a team environment
10. Experience working with non-profit organizations and restricted funds preferred
Compensation: Rate for this position is $20.00 – $22.00 per hour.
Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF or in MS Word format to Andres A. Verzosa, Executive Director with Stanley-Whitman House at [email protected]. No phone calls, please. If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check.
Stanley-Whitman House is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
Stanley-Whitman House is a living history center and museum that teaches through the collection, preservation, research, and dynamic interpretation of the history and culture of early Farmington, Connecticut. Programs, events, classes, and exhibits encourage visitors of all ages to immerse themselves in history by doing, acting, questioning, and engaging in colonial life and the ideas that formed the foundation of that culture.
Located in the historic village of Farmington, the museum facility is centered on a ca. 1720 National Historical Landmark house furnished with period antiques to reflect the everyday activities of Colonial life in Connecticut. Surrounding the house are period raised bed gardens, an apple orchard, and heritage stone walls.
The public service areas of the museum, constructed in 2004, include a modern classroom, a period tavern room, post-and-beam Welcome Center, research library, exhibit gallery, and collection storage area.
The museum manages Memento Mori, Farmington’s ancient cemetery on Main Street, and the Village Green, located at the intersection of Rtes. 4 and 10. Stanley-Whitman House is supported in part by the Farmington Village Green and Library Association.